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Job Vacancies – Staff

The Library is inviting applications for the following positions:


Assistant Officer (Monographs) (Job ID: 9875)

The appointee will work in the Monographs Team of the Library’s Resource Management section and will be responsible for performing procurement and managing metadata for print and e-book related services and activities. Major duties of the appointee include sourcing, ordering, processing payments, receiving and generating claims, routine maintenance of electronic resources, descriptive cataloging, and record maintenance and withdrawals. The appointee is also expected to acquire materials, communicate with vendors, prepare e-book usage statistics, perform shift counter duties, and provide support to various library activities as assigned.

Applicants should have at least 5 passes including English (min. Grade C if Syllabus A or level 2 if results were obtained from 2007 onwards) and Chinese in the HKCEE; or 5 subjects, including English Language and Chinese Language, attaining level 2 or above (or equivalent) in the HKDSE, plus at least 1 year of post-qualification work experience, preferably in a university library setting. The ideal candidates should have working knowledge of MS Office applications, proficiency in both written and spoken Chinese and English as well as Chinese word processing, and strong analytical skills. They should also be self-motivated, attentive to details and able to work in a team. Preference would be given to candidates who have knowledge of and experience with an Integrated Library System and billing practices of publishers and vendors; and an understanding of MARC and Library of Congress classification. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Wednesday, 29 May 2024. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.


Librarian (Archives & Special Collections) (Job ID: 9804)

The HKUST Library seeks an energetic and knowledgeable professional for the position of Librarian (Archives & Special Collections). This post reports directly to the Associate Director of Library Services.

The appointee will work in a vibrant team that manages the University Archives and the Special Collections. The University Archives is actively involved in curating and preserving records and artefacts of HKUST, while the Special Collections include a renowned collection of antique maps and rare books on science and technology. These collections consist of items from the 15th to 19th centuries, many of which are in Latin and various European languages.

Working closely with the other librarian in the team, the appointee’s duties cover all aspects of the collections, including collection management, conservation and preservation, digitization, exhibition planning, and promoting the use of the collections in teaching, learning, and research. The appointee will also collaborate with librarians in other functional units and is expected to participate in various library-wide projects.

Candidates should possess a Master of Library Science or an equivalent degree and have at least two years of post-qualification experience. Specialized knowledge and skills in either archival management or special collections will be advantageous. The ability to communicate effectively in both spoken and written English and Chinese is required. Candidates should have a proven ability to communicate effectively with various stakeholders, both within and outside the University. Candidates with less experience may be offered the position of Assistant Manager (Archives & Special Collections). (Duration: 2 years, renewable)
(Applicants who have responded to the previous advertisement placed on 20 Oct 2023 need not re-apply.)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office. Review of applications will continue until the position is filled. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.


(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

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last modified 09 May 2024